Privacy Policy

Last updated: September 17, 2021

The following statement explains Mothers in Science policy in regard to the collection and use of any personal information you may give us as you use the Mothers in Science website located at www.mothersinscience.com or any of the services provided therein.

Your continued use of the Mothers in Science website or any of the services provided therein indicates your agreement to the terms of this Privacy Policy. Please do not provide us with any personal data that you do not want to be used by Mothers in science in the manner set out in this Privacy Policy. Mothers in Science reserves the right at any time to change, modify, add or remove portions of this Privacy Policy to comply with any applicable state or federal regulations, to utilize new technologies or to improve your experience. If we change the Privacy Policy, the changes will be posted in this document so that you will always know what information we gather, how we might use that information and to whom we will disclose it.

If you have any questions please contact us using the details below.

WHEN DO WE COLLECT INFORMATION

You may give us personal information when you: use our site, donate, sign up for membership or events, communicate with us, sign up for email newsletters, or leave a comment on our social media feeds. We use “cookies” to help us improve the performance of our website and campaigns. Find out more on our cookies policy.

We may obtain information about you from your social media accounts or services when you choose to interact with us, for example when you log in to leave a comment on a social media platform such as Instagram, Twitter, and LinkedIn. Please check your settings and the privacy policies of the social media sites you use for more information.

In some cases, we hold publicly available information from social media platforms (such as social media handles or number of followers) on our systems. Should we want to reach out to a particular social media handle, we would be able to do so using the contact information provided publicly.

We also may obtain your personal information via an external fundraising platform when you have donated to us via PayPal, Stripe, or another online tool and you have given your consent to process the donation. Please check their privacy policies when you give them your information.

WHAT INFORMATION DO WE COLLECT

We may collect the following information:

  • name

  • contact information including email address

  • demographic information such as postcode, preferences and interests

  • other information relevant to customer surveys and/or offers

In addition, we collect information about our users that cannot be used to personally identify you. This information may include the web site's Uniform Resource Locator (URL) that you just came from, which URL you next go to, what browser you are using, and your Internet Protocol (IP) address. We collect this non-personal information to help diagnose problems with our server and the our website, to administer and improve our services and to understand the special interests and individual habits of our users so that we can personalize the content and services we make available to you.

HOW WE MAY USE YOUR INFORMATION

In the course of our business we may use your personal identifying information to generally communicate with you, handle and deliver purchase orders, process payments or donations, and otherwise provide other services to you. In addition, we may share such data with our affiliates or business partners who are bound by privacy policies similar to this one and any agents we use to perform any aspect of the services (i.e. using a third party provider to process transactions) who will only be permitted to use such information for such aspect of the service.

In addition, we may share your data when required by law or in the good-faith belief that such action is necessary in order to conform to the edicts of law or comply with a legal process served on us. In addition, we may disclose your personal information to law enforcement authorities investigating suspected illegal activity or to its legal advisors in connection with a suspected violation of this Privacy Policy or our Terms of Use.

HOW WE USE COOKIES

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. More information about cookies can be found at www.aboutcookies.org and www.allaboutcookies.org.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

SECURITY OF PERSONAL INFORMATION

Mothers in Science implements reasonable physical, administrative and technical safeguards to help us protect your personal information under our control from unauthorized access, use and disclosure. Among other things, we use technologies and processes such as encryption, access controls, network firewalls, physical security and other measures to protect your personal information. In addition, when we work with other companies to process credit card transactions, those companies also use encryption and other security measures.


RETENTION OF PERSONAL INFORMATION

Mothers in Science will retain your personal information for as long as needed to provide you services. If you wish to request that we no longer use your information to provide you services, you may contact us at info@mothersinscience.com. In addition, we will retain your information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.


CHILDREN´S PRIVACY

Mothers in Science website is not directed toward or designed for the use by persons aged 13 and under. Mothers in Science will not approve applications of, or establish or maintain accounts or memberships for, any child whom Mothers in Science knows to be age 13 or under. Mothers in Science does not solicit or knowingly collect personal information from children 13 and under if consent has not been given or authorized from a parent or custodian. If you are a parent or custodian of a child aged 13 or under and you believe Mothers in Science has collected any personal data from or about your child, please contact us at info@mothersinscience.com.


RESIDENTS OF THE EUROPEAN ECONOMIC AREA (EEA)

Under EU data protection law, we are required to provide the following additional disclosures:

Identity of the controller: The responsible party for the processing of your personal data within the meaning of the EU General Data Protection Regulation (GDPR) is:
Isabel Torres, co-founder and CEO of Mothers in Science
Sonal Bhadane, co-founder and COO of Mothers in Science
Address: BP 40015
34171 Castelnau le Lez CEDEX

Lawful basis: Under EU law, organizations must have a “lawful basis” to collect, use, and share personal data. The law allows for six ways to process personal data (and additional requirements apply for special categories of personal information). Three of these are relevant to the types of processing that Mothers in Science carries out.
This includes information that is processed on the basis of: A person’s consent (e.g., to send you direct marketing by e-mail); Processing that is necessary for compliance with a legal obligation (e.g., to comply with our obligations as a not-for-profit to report fundraising); and our legitimate interests (i.e., when the processing is necessary for the legitimate interest of the organization using the data or for a third party, as long as the use is fair and any potential adverse impact to the rights of the individual concerned are justified).
Consent: Where your consent is the basis for our processing of personal data, you may decline to give consent, or withdraw it at any time.
Legal obligation: We process under legal obligation where necessary in order to comply with a legal obligation imposed by EU or Member State law.
Legitimate interest: Under EU law, personal data may be legally collected and used if necessary in order to advance our legitimate interest or the legitimate interest of a third party. Our legitimate interests include: Charity Governance; including delivery of our charitable purposes, statutory and financial reporting, and other regulatory compliance purposes; Administration and operational management; including responding to solicited enquires, providing information and services, research, events management, the administration of volunteers, and employment and recruitment requirements; Fundraising and Campaigning; including administering campaigns and donations.
If you disagree with the use of your personal information by us on the basis of a legitimate interest, please get in touch with us using the details below.

Data transfers: Transfers to unaffiliated parties - We do comprehensive checks on any vendors that may have access to your personal information before we work with them. We adhere to a contract that governs how your personal data is accessed and managed.
International transfers - We do transfer your personal data outside the European Economic Area (“EEA”), including to the US. You may request a copy of the EU Standard Contractual Clauses or other relevant international transfer documentation by contacting us using the contact details below.

Rights of individuals: Under EU and Member State data protection laws, data subjects have the following rights in relation to their personal data:

  • Right to request details about the personal data that we process, and obtain a copy of the data that we hold about them

  • Correct or update their personal data subject to the above

  • Port personal data that the data subject has provided to us, in machine readable format, to another supplier

  • Erase the data that we hold about them in some cases

  • Restrict or object to its processing in some cases

  • Object to processing:

    • Based on grounds relating to the individual’s particular situation, where the processing is based on legitimate interest, and

    • Where personal data is being processed for direct marketing purposes

These rights are not absolute and are subject to various conditions under applicable data protection and privacy legislation. In some cases, the exercise of these rights (for example, erasure, objection, restriction or the withholding or withdrawing of consent to processing) may make it impossible for us to provide services to you.

If you wish to assert your rights please address the relevant request to: info@mothersinscience.com

Data subjects also have the right to submit a complaint concerning our processing to the appropriate EU supervisory authority.

HOW TO CONTACT US

This privacy notice was prepared to be as comprehensive as possible, but it does not include an exhaustive list of every aspect of our collection and use of personal information. However, we would be happy to provide any further information or explanation about our practices.

If you have any questions, comments or suggestions, please let us know by contacting us at info@mothersinscience.com.